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School of Medicine Virginia Commonwealth University VCU Medical Center

General Yearly Calendar
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

July

  • 07/02/2012 - Orientation for incoming PGY 2 & above Medical and all Dental Housestaff, Kontos MSB
  • 07/03/2012 - Institutional Conference, Larrick Center
  • 07/01/2012 - ERAS opens to applicants
  • 07/10/2012 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 07/11/2012 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 07/16/2012 - Final evaluations due for all housestaff leaving/completing and transferring to a new program
  • 07/18/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 07/25/2012 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 07/25/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • New Housestaff who arrive after Orientation will be oriented individually in the GME Office
  • GME Track - FREIDA Annual On-line Survey opens for Resident/Fellow Updates (July - September)
  • ACGME Web ADS Program Information Updates for VCUHS programs (July - August)

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August

  • 08/01/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 08/07/2012 - 9:30 am - Program Coordinator's Meeting - The Learning Center
  • 08/08/2012 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 08/08/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 08/14/2012 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 08/15/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 08/22/2012 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 08/22/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 08/29/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • GME Track - FREIDA Annual On-line Survey opens for Resident/Fellow Updates (July - September)
  • ACGME Web ADS Program Information Updates for VCUHS programs (July - August)

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September

  • 09/01/2012 - 12:00 noon - NRMP Institution/Program registration begins
  • 09/01/2012 - ERAS Post Office opens
  • 09/01/2012 - NIH Loan Repayment Program - applications being accepted until 11/15/2012
  • 09/05/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 09/11/2012 - 4:00 pm - GME Committee Meeting - Medical Molecular Research Building (MMRB Rm 1013)
  • 09/12/2012 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 09/12/2012 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 09/12/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 09/19/2012 - 5:30-7:00 pm - Research for Residents: A Primer - North 9 Conference Room
  • 09/25/2012 - ACGME Institutional Site Visit
  • 09/26/2012 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 09/26/2012 - 5:30-6:30 PM - "Writing A Proper CV" - North 9 Conference Room
  • 09/27/2012 - 4:30 pm - EASE for Program Directors - M1-220 Faculty Dining Room, Conference Room
  • GME Track - FREIDA Annual On-line Survey opens for Resident/Fellow Updates (July - September)

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October

  • 10/01/2012 - MSPE's released to ERAS from medical schools
  • NIH Loan Repayment Program - applications being accepted until 11/15/2012
  • 10/09/2012 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 10/10/2012 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 10/10/2012 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 10/24/2012 - 12 noon - Housestaff Council Meeting - GME Conference Room

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November

  • 11/8/2012 - 5:30 pm - Transition to Practice series: Evaluating an Offer - The Learning Exchange [RSVP by 11/6/2012 to Allison Bryk at 828-5279 or abryk@mcvh-vcu.edu]
  • 11/13/2012 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 11/12-13/2012 - New Innovations GME Conference - InterContinental Hotel, Cleveland, OH
  • 11/14-16/2012 - New Innovations Coordinator's Conference - InterContinental Hotel, Cleveland, OH
  • 11/14/2012 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 11/14/2012 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 11/15/2012 - 8:00 pm - NIH Loan Repayment Program - application deadline
  • 11/15/2012 - 4:30 pm - EASE for Program Directors - M1-220 Faculty Dining Room, Conference Room
  • 11/28/2012 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 11/30/2011 - NRMP Applicant Registration deadline

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December

  • 12/11/2012 - 4:00 pm - GME Committee Meeting, MMRB Auditorium
  • 12/12/2012 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 12/26/2012 - 12 noon - Housestaff Council Meeting - GME Conference Room

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January

  • TBA - Annual Education Blitz
  • 01/08/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 01/09/2013 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 01/09/2013 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 01/10/2013 - Visa renewal process for IMG housestaff continuing in 2013-2014 begins
  • 01/15/2013 - NRMP Rank Order List entry begins
  • 01/23/2013 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 01/24/2013 - 4:30 pm - EASE for Program Directors - M1-220 Faculty Dining Room, Conference Room
  • 01/29/2013 - 9:30 am - Program Coordinator's Meeting - The Learning Center
  • 01/31/2013 - 11:59 pm - NRMP Quota Change Deadline

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February

  • 02/01/2013 - Future Contracts created in New Innovations for 2013-2014 Reappointments
  • 02/01/2013 - Promotion-Transfer requests for 2013-2014 due to GME Office, including creation of Future Contacts & transfer information entered in Advancement section in New Innovations
  • 02/01/2013 - New PGY 2 & above for 2013-2014 entered into New Innovations, including Future Contracts, and related appointment documents due to GME Office
  • 02/12/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 02/13/2013 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 02/13/2013 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 02/20/2013 - 9:00 pm - NRMP Rank Order Lists must be submitted and certified
  • 02/27/2013 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 02/28/2013 - 4:30 pm - EASE for Program Directors - M1-220 Faculty Dining Room Conference Room

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March

  • 03/01/2013 - Certificate Request Spreadsheet due to GME Office for all housestaff completing training
  • 03/05-06/2013 - New Innovations Conference at VCUHS
  • 03/11/2013 - 12 noon - NRMP Applicant Matched/Unmatched info posted to website
  • 03/11/2013 - 12 noon - NRMP Filled/Unfilled info for individual programs results posted to website
  • 03/11/2013 - 12 noon - NRMP Locations of all unfilled positions released only to participants eligible for the Supplemental Offer and Acceptance Program (SOAP)
  • 03/12/2013 - 11:30 am - NRMP Programs with unfilled positions may start entering their SOAP lists
  • 03/12/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 03/12/2013 - 4:00 pm - GME Committee Meeting - MMRB Auditorium
  • 03/13/2013 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 03/13/2013 - 12 noon - EASE for Program Coordinators - The Learning Center - NO MEETING
  • 03/13/2013 - 11:30 am - NRMP Programs with unfilled positions must finalize first-round SOAP lists
  • 03/13/2013 - 12 noon - NRMP SOAP offer rounds begin
  • 03/15/2013 - 1:00 pm - NRMP Match Day!
  • 03/15/2013 - 5:00 pm - NRMP SOAP concludes
  • 03/22/2013 - All incoming PGY 1 housestaff for 2013-1014 entered into New Innovations, including Future Contracts, and Appointment Documents due to GME Office
  • 03/27/2013 - 12 noon - Housestaff Council Meeting - GME Conference Room

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April

  • 04/04/2013 - Contracts & welcome packet mailed to all incoming housestaff
  • 04/12/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 04/10/2013 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 04/13/2013 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 04/24/2013 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 04/25/2013 - 4:15 pm - EASE for Program Directors - M1-220 Faculty Dining Room Conference Room

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May

  • 05/01/2013 - DEADLINE for any appointment outside of dates listed above
  • 05/03/2013 - All forms & documents due to GME Office from incoming housestaff
  • 05/03/2013 - 7:30 am - 2013-2014 Chief Resident Orientation, Larrick Center, Ballroom
  • 05/14/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 05/08/2013 - 12 noon - EASE for Program Coordinators - The Learning Center
  • 05/08/2013 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 05/22/2013 - 12 noon - Housestaff Council Meeting - GME Conference Room
  • 05/23/2013 - 4:30 pm - EASE for Program Directors - M1-220 Faculty Dining Room Conference Room
  • GME Track - FREIDA Annual On-line Survey opens for Program Updates
  • 05/31/2013 - ERAS Post Office closes

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June

  • 06/06/2013 - 2:00 pm to 6:00 pm - Resident Research Day
  • 06/11/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 06/11/2013 - 4:00 pm - GME Committee Meeting, MMRB
  • 6/19/2013 - Orientation for incoming 2011-2012 PGY 1 Housestaff
  • 6/20-21/2013 - New Intern Conference
  • 06/26/2013 - 12 noon - Housestaff Council Meeting - GME Conference Room

july

  • 07/01/2013 - Orientation for incoming 2011-2012 PGY 2 and above Housestaff
  • 07/02/2013 - Institutional Conference
  • 07/09/2013 - 5:00 pm - Accreditation Committee Meeting - GME Conference Room
  • 07/10/2013 - 5:00 pm - Resident Work Life Committee Meeting - GME Conference Room
  • 07/15/2013 - Final evaluations due for all housestaff leaving/completing and transferring to a new program

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