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School of Medicine

Frequently asked questions

What is the first step to initiate a project?

Contact the appropriate SOM Department Administrator for approval, followed by completing the SOM space request form.

How is space assigned?

The Dean’s Office, based on a variety of factors, determines and approves space assignments.

Who should I contact regarding a budget code?

Contact the appropriate SOM Department Administrator to determine the budget code assigned for the project.

Who should I contact regarding a need for keys?

All keying request shall be submitted online as a work request:  https://quikfm.vcu.edu/.

Who should I contact regarding a need for data/telephone?

Technology Services have created a guide to offer assistance:  http://www.ts.vcu.edu/kb/mc-docs/vcuts2010facStaffGuide_Online.pdf.

Who should I contact if the heating/cooling malfunctions?

Work order requests shall be submitted to the following website:  https://quikfm.vcu.edu/.

Who should I contact regarding emergency power need?

Work order requests shall be submitted to the following website:  https://quikfm.vcu.edu/.

Who should I contact regarding a light fixture malfunction?

Work order requests shall be submitted to the following website:  https://quikfm.vcu.edu/.

What is the Building Automation System?

The Building Automation System is a Facilities Management tool that monitors potential mechanical, electrical and plumbing failures. This resource is recommended for spaces with sensitive research equipment. Contact the Office of Design and Project Management for more information.

What are my furniture options?

Furniture options include the use of the university’s surplus inventory to the procurement of new furniture. Contact the Office of Design and Project Management for more information.

What is the procedure regarding ordering casework?

To insure the best resources are utilized, contact the ODPM prior to any casework selection and procurement.

What it the procedure in ordering equipment?

To insure the best resources are utilized, contact the ODPM prior to any casework selection and procurement.

Who do I inquire about requesting more space?

The Dean’s Office, based on a variety of factors, determines and approves space assignments. Contact the Office of Design and Project Management for more information.

What is the selection process for design services?

The ODPM collaborates with the FMD Planning and Design Department to evaluate the design services best suited for the project.

What is the role of the FMD Planning and Design Project Manager?

The Planning and Design Project Manager coordinates the project scope with the architect to insure the design meets program needs, the budget, and schedule.

What is the role of the FMD Construction Manager/University Renovations Project Manager?

The FMD Construction Manager/University Renovations Project Manager coordinates the construction activity according to the construction design documents provided by the Architect/Planning and Design Project Manager.

Who do I contact should problems arise post project?

Contact the ODPM should issues arise following the completion of the project.